WHY ARE ELECTRONIC DOCUMENT MANAGEMENT REGULATIONS IMPORTANT?

In document management, regulations, laws, decrees and resolutions are the ultimate guide to follow, the foundation that supports the process. Compliance with them is of vital importance, and failure to comply with them entails fines and penalties that can compromise the economic stability of the company. It must be taken into account when executing the procedures required for the administration and control of information.

Documents are the steering wheel of society, the foundation of the economy and the support of culture. They allow the transmission of memory, identity and the rights of individuals and institutions. As long as documents exist, there will be a need for their management, how much information is consigned in a letter, minutes or report that you have made throughout the development of your activities.

Document management is a discipline that aims to control and manage information, storing, classifying and preserving it, so that it remains intact and can be accessed in a timely and efficient manner. Therefore, document management is the discipline that studies and is responsible for the treatment, administration and control of documents, considering all their aspects: physical, electronic, legal, ethical, social, cultural, among others.

Document management is of vital importance for every organization, both public and private, and must be kept in mind when executing the procedures required for the administration and control of information, which is why a number of standards are created for each document moment. The standards become the foundations of electronic document management and protect the data and information of the organizations, for the correct execution of the duties and rights of the clients and the company in general.

It is the national standard that establishes the bases and fundamentals of electronic document management, which must be supported and respected by all organizations, for a better functioning and compliance with the objectives, which establishes a set of requirements for an information security management system, establishes requirements and recommendations for the design, development, implementation, operation and maintenance of electronic record keeping systems.

Document management standards and legislation have a very important function, which is to establish clear guidelines and limits when managing information. In this way, errors are avoided and the correct operation of document management systems is guaranteed.

Document management is a very important discipline that deals with the administration and control of information. To this end, a series of rules and laws are used to establish clear limits and guidelines to be followed. Compliance with them is of vital importance, and failure to comply with them entails fines and penalties that can compromise the company's economic stability.